Organising a webinar or teleseminar is no more a time consuming or expensive affair. However, the problem arises when you are dealing with a global audience and have to find a suitable time for all the participants. Remember one of the keys to a successful webinar is timeliness. Since the webinar is live, all the participants need to be present and nobody wants to see sleepy and disinterested faces while the webinar is going on. Whether you are hosting a webinar or attending one, a scheduled webinar will always bear fruitful results. There are various tips that can be followed in order to avoid time conflicts while scheduling a webinar.
1) Remind
The first and foremost thing to remember while promoting webinars is to regularly remind the participants about different time zones. These days, webinar software are equipped with options such as reminder emails that are automatically generated as the webinar approaches. This not only saves you time but also allows you to focus on other important aspects of the webinar.
2) Use a tool
Various tools are available on the internet that has a time zone and world clock converter as well as an online meeting scheduler. Such tools enable you to learn and calculate different time zones and come up with various options to host your webinar without causing inconvenience to the audience/participants. With the help of this useful tool you can create various options for your audience to choose from.
3) Let participants choose time zone
Instead of deciding a time zone for everyone all by yourself, allow the participants to choose a time zone according to their convenience. If your video conference online includes participants from India and Philippines along with the US-UK-Australia mix, someone will have to attend it in the middle of the night. If majority of your audience is located in your country then you don’t have worry about time zones.
These tips will not always be helpful. As mentioned earlier sometimes when your audience includes people from different corners of the world, there’s little you can do to consider everyone’s convenience. During such situations do not get too concerned or panic, a difference in time zones should never prevent anyone from hosting a successful webinar.
1) Remind
The first and foremost thing to remember while promoting webinars is to regularly remind the participants about different time zones. These days, webinar software are equipped with options such as reminder emails that are automatically generated as the webinar approaches. This not only saves you time but also allows you to focus on other important aspects of the webinar.
2) Use a tool
Various tools are available on the internet that has a time zone and world clock converter as well as an online meeting scheduler. Such tools enable you to learn and calculate different time zones and come up with various options to host your webinar without causing inconvenience to the audience/participants. With the help of this useful tool you can create various options for your audience to choose from.
3) Let participants choose time zone
Instead of deciding a time zone for everyone all by yourself, allow the participants to choose a time zone according to their convenience. If your video conference online includes participants from India and Philippines along with the US-UK-Australia mix, someone will have to attend it in the middle of the night. If majority of your audience is located in your country then you don’t have worry about time zones.
These tips will not always be helpful. As mentioned earlier sometimes when your audience includes people from different corners of the world, there’s little you can do to consider everyone’s convenience. During such situations do not get too concerned or panic, a difference in time zones should never prevent anyone from hosting a successful webinar.